PAVOT — YOUR FIRST AI OPPORTUNITY
Practical AI for Nova Scotia businesses

Pick one recurring task. Keep this worksheet with you and use it to prepare
for a discovery call. Do not include confidential or personal data.

1. WHAT IS THE TASK?
Example: turning approved meeting notes into a draft follow-up email.
Your task:

2. WHO DOES IT, AND HOW OFTEN?
People or roles involved:
Times per week:
Minutes per task, including checking and corrections:

3. WHAT GOES IN, AND WHAT SHOULD COME OUT?
Input (describe it; do not paste customer information):
Tools used today:
Expected output:

4. WHERE DOES IT GET STUCK?
Repeated copying? Missing details? Waiting for someone? Rewriting?
Your bottleneck:

5. WHAT MUST A PERSON CHECK?
Facts, prices, commitments, exceptions, tone, sensitive information:

6. WHAT WOULD COUNT AS BETTER?
Current baseline:
Target to test (not a guaranteed saving):
Maximum acceptable error rate:
Who approves the result:

7. WHAT WOULD A SMALL PILOT LOOK LIKE?
Start with synthetic or approved, redacted examples.
One input, one useful output, and one human review step.
Compare total effort including setup, checking, and corrections.
Stop or change the approach if it is not useful.

QUESTIONS TO BRING TO YOUR CALL
- Is AI appropriate for this task, or would a simpler change help more?
- What access and data would be needed?
- What software costs would continue after the pilot?
- Who will own and maintain the workflow?

No email required. No obligation to start a project.